Ad Sales Instructions 2009

PHASE 1: June 9, 2009 - August 17, 2009 
(First $300 must be turned in by August 17, 2009)

PHASE 2: August 18, 2009 - October 1, 2009

  Danbury High School Band & Guard Program

The submission deadline for the first $300 of ads sold is August 17, 2009. No student will be admitted to band camp without meeting the $300 obligation. You are encouraged, however, to continue to sell ads through October 1, 2009 since our Jamboree is later in the season this year than in past years and so we have extra time to produce the program book. 

·         While selling your first $300 in ads, use the Ad Sale Form with the submission deadline of August 17, 2009.

**Ads are accepted on a first come, first served basis.** If more than one student calls on the same business for an ad, the first one to turn in the order form with the payment will get credit for that ad sale.  The ad committee will not get involved in resolving disputes. This must be dealt with between the students without getting the business involved. It may mean that you need to split the ad credit with another student. 

AFTER YOU HAVE SOLD $300 in ads and wish to continue selling more ads to raise money for your student’s account, use the Ad Sale Form with the submission deadline of October 1, 2009. 

IMPORTANT!!!!    

Sales of COVER advertising MUST be called in to Mrs. Cohen before commitment of ad.           

      These prime advertising spots are sold on a first come, first served basis.

 ·         Please use a separate Ad Sale Form for each ad or Music Note sold.

Make additional copies of the order forms and “Proud Supporter of DHS Marching Band” flyer to have with you as you travel around town this summer. Many people are happy to donate. They just need someone to ask them! Ads may be sold to family & friends, as well as to businesses. The cost of an ad can be considered a donation. PLEASE seek ads from more than just the businesses you patronize. A customer's ad will show support for the school and community, just as local residents support Danbury's businesses. 

·         Be sure to fill in the Band/Guard student’s name on each Ad Sale Form! 

·         Payment and ad copy should be collected when the advertiser returns the ad form to you.

Checks are the safest method of ad payment. It allows for numerous double-checks to assure proper accounting. Checks should be made out to Danbury Band Aids, Inc. If a check is not feasible, cash is also accepted. 

·         Provide a receipt to all customers. Their ad purchase is tax deductible. 

·         Give a “Proud Supporter of DHS Marching Band” flyer to businesses to display in their windows.

This is a great way to make the Marching Band & Guard a known entity around town! 

·         Remember to thank everyone who purchases an ad.

And thank those businesses that do not purchase an ad this year. Maybe in the future they will decide to support the band in some other way (donating goods/services for the Silent Auction, etc.). 

·         Please DO NOT hold the ads all summer!

Drop off ads and checks/cash in the front office at DHS as you sell them – remember, the first one to turn in the order form with payment gets credit for the sale. 

There is a mailbox for Band Aids. Make sure the envelope is clearly marked BAND AIDS. Prompt submission of ads and payment enables the committee to list advertisers on the band’s website, which will minimize multiple people calling on the same businesses and also allows the committee to begin layout of the program book in advance. If you have ads and can’t drop them off at the DHS main office, please contact Mrs. Cohen at 798-6342. 

Additional order forms, receipt forms, flyers and suggestions for selling ads, as well as a list of advertisers who have already purchased ads will be available at http://www.dhsmarchingband.com/adsales

 

Questions or problems? Contact Susan Cohen at 798-6342 or via email at susan@dhsmarchingband.com.