Ad Sales 2008

PHASE 1: June 5, 2008 - August 11, 2008

PHASE 2: August 12, 2008 - October 1, 2008

 

Welcome to Ad Sales 2008. Enclosed are the details & materials you need in order to successfully sell advertisements in our next Jamboree program book. This year, we will be celebrating our 25th anniversary.  Our Jamboree will be held on October 25, 2008, so there is more time to sell ads for the book, however the participation fee for each student must be turned in by the beginning of marching band camp on August 11, 2008.  Additional ads may be sold up until the final deadline of October 1, 2008.  These additional ads generate credit for you to use for the spring band trip.

It is extremely important that you begin your ad sales early since submission deadlines are firm. This year’s Jamboree will be held October 25, 2008. All students must have the $300 financial obligation for the participation fee met by August 11th. No student will be admitted to band camp without meeting this obligation.  

Band Aids has required a mandatory participation fee for some time. The budget required to run the 2008/2009 program is almost $60,000. Students & families who enjoy the benefits of these programs share a responsibility to support them financially, therefore a $300 per student financial obligation is in effect for 2008/2009. 

Here are several ways to cover your $300 financial obligation:

·   Sell $300.00 worth of Ads for the program book. The will satisfy your financial obligation.

·   Sell ads for the program book. If they do not total $300.00, then write a check for the remaining balance due.

·   Write a check to Danbury Band Aids, Inc. for the total amount ($300).

·   Ad Sales in excess of $300 will be split 75% toward the cost of the student's spring trip and 25% going to Band Aids.  Selling ads is an excellent way to collect a large amount of credit toward the trip.

Ads will be accepted/collected from June 5, 2008 – October 1, 2008, however, the first $300 in ad sales must be turned in by August 11, 2008. Students, who have not sold ads totaling or paid the $300 fee by August 11th, must make specific arrangements in advance with the Band Director, Nick Albano or Band Aids President, Tally Maffucci.

IMPORTANT - Band Aids does not wish to exclude any student from these worthwhile programs! Students/families facing financial difficulties must speak with the Band Director, Nick Albano (school phone # 797-4839) or Band Aids President, Tally Maffucci (tmaffucci3@comcast.net), BEFORE the August 11th deadline. If needed, we will arrange for some form of assistance (give you leads for ads, try to locate a sponsor, etc.) Any student joining the fall programs after August 11th will have two weeks from date of joining to cover the $300 or face sitting out.

Also be advised - Families with more than one student in marching band, guard or percussion will be requested to support the programs with $300 for the first child and $150 for any other sibling. All other conditions apply.

Only Opportunity this year: Please be advised that there will not be another opportunity to sell ads in the winter as in the past. This is the only opportunity this year.

Other fundraisers will be held throughout the year specifically for accumulating funds for the spring trip. The profit split for all Fundraisers in 2008/2009 will be 75% for the student and 25% for Band Aids.

Please read the instructions carefully and follow them as you take orders. It will ease the task of those who process the ads, and save many additional hours of labor.  Remember…. The first Ad submission deadline is August 11th ($300 minimum total sales)!!!!  You will have until October 1 to sell additional ads to earn credit for the band spring trip.  Please turn in ads as you sell them throughout the summer!  Don’t wait until the deadline.

 

Ideas for how to sell $300 in ads.

  1. Have your family purchase an ad.  It’s tax deductible! 

  2. Ask you aunts, uncles, grandparents, cousins, and close friends to purchase a $15 Music Note.  These add up.  Just 5 Music Notes earns you $75.

  3. Sell to local restaurants, delis, ice cream stores, grocery stores, candy stores, coffee shops.

  4. Sell to your gas station, mechanic, car dealer.

  5. Sell to your hair salon, spa, manicurist, gym, workout center, and dance studio, music studio.

  6. Sell to local lawyers and real estate agents.

  7. Made a big furniture purchase this year?  Ask them for an ad or donation.

  8. Ask your dentist, doctor, veterinarian to support you and your band.

  9. Sell 6 business card ads and your fees are covered.

  10. Sell 2 quarter page ads, 5 Music Notes, and 2 Business Card ads and your fees are more than covered.

Remember, don’t stop selling once your reach $300.  Sell more and pay less out of pocket towards the spring trip!

Ad Sales June 5, 2008 - August 11, 2008

 

Frequently Asked Questions:          

What is Band Aids? Band Aids is a non-profit organization that exists to support the band/guard programs at DHS. Its members are parents of students, alumni, and other interested adults. We provide people-power, educational, and financial support to the band programs where the school budget leaves off. Among the items we have been able to assist with are: flags, props, equipment, instruments, drill & arrangements of music, salaries for instructors, awards, and scholarships.

How do I join Band Aids? You will be enrolled automatically as a parent of a student in Band or Guard. You will receive communications via the Band Aids email dhsmarchingbandnews@dhsmardhingband.com. The emails will provide you with information on important upcoming events. The complete schedule of events is also available on the website, http://www.dhsmarchingband.com. 

What is Jamboree? During the marching band season on weekends, bands compete against one another. Once per year a school hosts a competition at their school. At DHS we call our competition Jamboree. It is the largest fundraising event of the season. It contributes about one third of the funds needed to cover expenses during the year. All parents are encouraged to volunteer to help make the event a success. 

Why should I participate in Ad Sales?  Ad sales are a great way for students to satisfy the $300 financial obligation that is required each year. In addition, it is the only fundraiser all year in which once the participation fee is satisfied, the student earns a full 75% of sales since there is no cost of goods deducted. 

How should I collect the money for the ads? Checks are the safest method of ad payment. It allows for numerous double checks to assure proper accounting.  Checks should be made out to Danbury Band Aids, Inc. If a check is not feasible cash is also accepted.  

Who should I sell ads to?  Ads may be sold to family & friends, as well as to businesses. The cost of an ad can be considered a donation. PLEASE seek ads from more than just the businesses you patronize. A customer's ad will show support for the school and community, just as local residents support Danbury's businesses.

I sold a half page ad, but the business only has a business card.  What should I do?  Every effort should be made to have the business turn in an ad in the size that they paid for.  If they only have a business card, that’s okay.  We can blow up the business card to fit in one of the larger size ad spaces. 

The business wants a full page ad and they have the ad in electronic format only.  Is that okay?  Yes, we can handle Photoshop files, jpgs, and most other file types. 

Are there any restrictions on who can purchase which ad?  No there are no restrictions on who can purchase which ads.

When are ads due?  The submission deadline for the first $300 of ads sold is August 11, 2008. No student will be admitted to band camp without meeting the $300 obligation.  You may continue to sell ads through October 1, 2008 since our Jamboree is later in the season this year.  October 1, 2008 will be the final date that ads will be accepted in order to give us time to layout and produce the Program book. Please drop off ads in the DHS front office. There is a mailbox designated for Band Aids. Make sure the envelope you drop off is clearly marked BAND AIDS.  Please do not hold them all summer.  Turn them in as you sell them.  This makes it much easier for the committee since they can begin layout in advance.  It also provides the opportunity to list businesses that have purchased ads so that multiple calls to the same businesses can be minimized.  If you have ads and can’t drop them off at the DHS main office, please contact Mrs. Farbman at 798-9907. 

What should I do if someone wants to make a donation? We gratefully accept any and all donations, and the student's account will reflect that credit.

Note: If businesses would like to offer more financial support than purchasing an ad, Nick Albano would be thrilled to speak with them! He has a Wish List of items that would benefit the Band Program in many ways. He can be reached through DHS at 797-4839.

How will the Jamboree program book be distributed? The Jamboree program book is sold to attendees of the Jamboree. This year we have a later Marching Band date in the fall season, with only one competition after ours prior to Championships. We anticipate that this year’s attendance will greatly exceed those in the recent past since there will likely be at least 15 bands in attendance. In addition, it is our 25 Year Anniversary, so some special activities may be planned.  This is a great opportunity for businesses to show support of Danbury High School as well as to promote their businesses to new customers. 

Questions or problems? Contact Diane Farbman at 798-9907 or via email at diane@dhsmarchingband.com. 

 

Sales of COVER advertising MUST be called in to Mrs. Farbman before commitment of Ad.  These are sold on a first come, first served basis.   

A new type of Full Page ad has been added for our 25th Anniversary Jamboree Program Book.  These pages will sell for $200 and will be printed on a heavier, non-white page and will be near the center of the book.  The colored edges of the pages and heavier paper will make them stand out more than the normal full page ad. 

            Key Points to Remember:

 

·         Please use a separate Ad Sale Form for each ad or Music Note sold.

 

·         Ads are accepted on a first come, first serve basis.   If more than one student calls on the same business for an ad, the first one to turn in the order form with the payment will get credit for that ad sale.  The ad committee will not get involved in resolving disputes.  This must be dealt with between the students without getting the business involved.  It may mean that you need to split the ad credit with another student.

·         Ads are only for the Jamboree Program Book 

·         Make additional copies of the order forms to have with you as you travel around town this summer. Many people are happy to donate. They just need someone to ask them!

·         If for some reason you do not have any blank forms, contact Mrs. Farbman or you may download them from the website.

·         Provide a receipt to all customers. Their ad purchase is tax deductible.

·         Remember to thank everyone who purchases an ad.  And thank those businesses that do not purchase an ad this year.  Maybe next year they will decide to participate in support of the band in some way (donating goods/services for the Silent Auction, etc.)

·         Additional order forms and receipt forms and suggestions for selling ads will be available at http://www.dhsmarchingband.com/adsales

·         As ads are turned in, a list of businesses that have purchased ads will be posted to minimize the instances of multiple people calling on the same businesses.

·         A special full page ad type has been added to the book to commemorate our 25 Year Anniversary.  It has a premium price to go along with the non-standard paper that it will be printed on.  (Ad will still be black and white).

So that lists of ads sold can be posted to eliminate multiple people calling on the same businesses, please drop off ads in the front office at DHS as you sell them. There is a mailbox for Band Aids.  PLEASE do not hold them all summer.   Make sure the envelope is clearly marked BAND AIDS.

Download Forms:

NOTE:  These are word documents.  

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